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Privacy Policy

 

Vocaturo Word Studio

Last updated: 20/08/2026

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We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website https//www.vocaturowordstudio.com and when you purchase our services.

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1. Data Controller

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The data controller responsible for processing your personal data is:

Maria Assunta Vocaturo
Vocaturo Word Studio (Sole Trader)
CVR: 42699322
Email: maria@vocaturowordstudio.com

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2. Data We Collect

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We collect the following types of personal data:

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Information you provide directly (when contacting us through forms or booking services:

  • Name and email address 

  • CVR number and business details 

  • Payment information (processed securely via Stripe—we do not store card details)

  • Any additional information you provide in messages or during project collaboration

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Technical and usage data (automatically collected):

  • IP address

  • Browser type and version

  • Operating system and device information

  • Pages visited, time spent on site, and navigation patterns

  • Referral source (how you arrived at our website)

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Cookies and similar technologies: See Section 7 and our Cookie Policy for details.

 

3. How We Use Your Data and Legal Basis

 

We process your personal data under the following legal bases (GDPR Article 6):

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  • To deliver services you've purchased, communicate about your project, and send invoices [Performance of a contract - GDPR Art. 6(1)(b)]

  • To retain invoices and accounting records for 5 years [Legal obligation (Danish bookkeeping law) - GDPR Art. 6(1)(c)]

  • To respond to inquiries from potential clients [Legitimate interest - GDPR Art. 6(1)(f)]

  • To improve our website and analyze traffic trends [Legitimate interest (with cookie consent where required) - GDPR Art. 6(1)(f)]

  • For marketing cookies and optional marketing communications [Consent - GDPR Art. 6(1)(a)]

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We do not use your personal data for automated decision-making or profiling that produces legal effects or similarly significant impacts on individuals.

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4. How Long We Store Your Data

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We retain personal data for specific periods based on purpose and legal requirements:

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  • Contact form submissions and inquiries: 12 months after last communication (or longer if you become a client)

  • Client data (name, email, CVR, payment information): 5 years from the end of the financial year in which the transaction occurred, in accordance with Danish bookkeeping law (Bogføringsloven)

  • Website analytics data: 14 months (with anonymization thereafter)

  • Newsletter subscribers (if applicable): Until you unsubscribe

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After these periods expire, your data will be securely deleted or anonymized unless there is another legal basis for retention (e.g., ongoing legal proceedings).

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5. Sharing of Data

 

We do not sell your personal data. We may share your data with the following categories of recipients:

  • Payment processors: Stripe Ireland Limited (for processing payments)

  • Hosting providers: Wix.com Ltd (for website hosting and functionality)

  • Analytics providers: Google Ireland Limited (Google Analytics, if enabled—see Cookie Policy)

  • Email service providers (e.g. Hubspot)

  • Public authorities: When required by law (e.g., Skattestyrelsen for tax purposes)

All third-party processors are bound by data processing agreements and must comply with GDPR requirements.

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6. International Data Transfers

 

Some of our service providers (e.g., Stripe, Google, Wix) may transfer data outside the EU/EEA. These transfers are protected by EU Standard Contractual Clauses or other approved transfer mechanisms (e.g., adequacy decisions). 

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7. Cookies and Tracking

 

Our website uses cookies and similar technologies to improve functionality, analyze usage, and personalize your experience.

Essential cookies: Necessary for the website to function (e.g., remembering cookie preferences, enabling navigation). These do not require consent.

Analytical cookies: Help us understand how visitors use our site (e.g., pages visited, time spent). These require your consent.

Marketing cookies: Used to deliver relevant advertising. These require your consent.

You can manage or disable cookies in your browser settings. Additionally, you can accept or reject non-essential cookies using the cookie banner on our website. For more details, see our Cookie Policy.

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8. Your Rights Under GDPR

 

You have the following rights regarding your personal data:

  • Access: Request a copy of your personal data

  • Rectification: Correct inaccurate or incomplete data

  • Erasure: Request deletion of your data ("right to be forgotten")

  • Restriction: Limit how your data is processed

  • Portability: Receive your data in a structured, commonly used, machine-readable format

  • Objection: Object to processing based on legitimate interests or direct marketing

  • Withdraw consent: If processing is based on consent, you may withdraw it at any time. Withdrawal does not affect the lawfulness of processing that occurred before withdrawal.

  • Lodge a complaint: You can file a complaint with the Danish Data Protection Agency (Datatilsynet).

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To exercise your rights, please contact us at maria@vocaturowordstudio.com. We will respond within one month.

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9. Data Security

 

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure hosting, and restricted access to personal data.

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10. Changes to This Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

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11. Contact Us

 

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

Maria Assunta Vocaturo
Vocaturo Word Studio
Email: maria@vocaturowordstudio.com
CVR: 42699322

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